Advancing the Art of Science Communication

2018 Job Descriptions

MENTOR

Communications professional engaged in journalism, public relations, and/or education, with experience in science, health care, and/or research communications.

  • Communications Mentors work with writers to develop clear, compelling stories accessible to a general audience and work with student editors to polish stories for publication
  • Graphics Mentors work with designers to develop or source graphical representations appropriate to each story
  • Social Media Mentors work with student coordinators to promote the cSw program and each story via traditional and trending media outlets

STUDENT STAFF WRITER

With guidance of a Communications Mentor, each staff writer researches, writes and submits one story about his/her topic. Must revise story until approved for publication.
Responsibilities:

  • Pre-Forum Preparation
    • Select topic from pre-approved list
    • Read as much as possible about topic
    • Develop list of credible sources, including peer reviewed journal articles
    • Identify scientists/researchers with relevant expertise
    • Think about possible story angles
  • At Forum (Saturday, May 19)
    • Meet mentor and team
    • Report on pre-forum preparation
    • Learn about cSw process, procedures and responsibilities
  • Post-Forum Preparation for Residential Bootcamp
    • Consult mentor with follow-up questions or issues from Forum
    • Refine and expand list of sources
    • Continue researching topic
    • Find contact information for scientists/researchers
  • During Residential Bootcamp (June 23-26)
    • With mentor, review sources; develop outreach strategy to scientist/researcher; craft interview questions; explore storylines
    • Practice developing elements of a well-crafted science story
    • Conduct mock interviews
    • Formulate and write short practice articles
  • Post-Residential Bootcamp
    • Interview one or more scientists/researchers with relevant expertise
    • With guidance from mentor:
      • Conduct interview(s) with scientist(s)/researcher(s)
      • Decide on story format
      • Write first draft
      • Review organization, word choice, etc.
      • Re-write
      • Get additional input
      • Revise; revise; revise
    • Submit revised story to team editor per August deadline no later than August 17, 2018
    • Work with team editor to polish story as required for publication

Time Commitment:
Attend May 19th Forum and June 23-26 Residential Bootcamp plus research and write one story with revisions as required for publication


STUDENT STAFF EDITOR

With guidance of a Communications Mentor, each staff editor coordinates communications for a team of writers; polishes up to 4 stories for publication.

Responsibilities:

  • At Forum (Saturday, May 19)
    • Participate in team meeting with mentor and staff writers
    • Create Team Communication Network
  • Post-Forum Preparation for Residential Bootcamp
    • Get familiar with each writer’s topic
  • During Residential Bootcamp (June 23-26)
    • Participate in meetings and special editing sessions
    • Practice lessons in fact checking, content editing, copy editing
  • Post-Submission/Editing Period
    • Consult with mentor to:
      • Conduct high level review of stories to determine readiness for publication
    • Consult with mentors and writers to:
      • Fact check, proof, copy and content edit team stories
      • Coordinate with Creative Team (CT) for graphics
      • Develop key words for each story
      • Develop summaries for each story (300, 250 and 156 characters)
      • Collect and submit all elements of final story to Chief Editor
      • Help promote the cSw program as well as all cSw stories

    Time Commitment:
    Attend May 19th Forum and June 23-26 Residential Bootcamp plus edit up to 4 stories


    STUDENT GRAPHIC DESIGNER

    As a member of the Creative Team (CT), each graphic designer works collaboratively to create or source appropriate graphics for stories.
    Responsibilities:

    • At Forum (Saturday, May 19)
      • Participate in team meeting with mentor, editor, and writers
    • Between Forum and Residential Bootcamp
      • Explore team topics
      • Participate in online brainstorming session
      • Suggest 2 different approaches for graphically representing each story
    • During Residential Bootcamp (June 23-26)
      • Participate in general meetings and special graphics sessions
      • Develop graphic representations for each writer’s topic
    • After Residential Bootcamp
      • Participate in monthly web conference to collaborate on refining and enhancing story images
    • Post-Submission
      • Finalize graphics

    Time Commitment:
    Attend May 19th Forum, June 23-26 Residential Bootcamp, and sessions to finalize graphics for team stories


    STUDENT SOCIAL MEDIA COORDINATOR

    With guidance of Social Media Mentor, each coordinator collaborates to promote both the cSw program and each story via social media platforms.
    Responsibilities:

    • At Forum (Saturday, May 19)
      • Participate in general session and special social media meeting
      • Promote forum
    • During Residential Bootcamp (June 23-26)
      • Participate in general meetings and special social media sessions
      • Search for, comment, and tweet about current research advancements or breakthroughs for every topic selected by a cSw author
      • Implement social media plan developed by social media team
    • After Residential Bootcamp
      • Maintain lively presence on Facebook, Twitter, Instagram etc.
    • Post-Submission
      • Implement strategy for promoting published stories

    Time Commitment:
    Attend May 19th Forum, June 23-26 Residential Bootcamp, and occasional brainstorming sessions plus implement strategy for promoting published stories